To conform to the General Data Protection Regulations the Association is required to obtain your consent to hold your contact details. The holding of a mailing list under the regulations is “considered as legitimate and expected”.

We will always store your personal details securely.

Data held: Your name, address, telephone number, email address, allotment site and plot number.

How we use the data: We will use it to provide the services we offer you, namely:
• to send out the C&DAHA newsletter by post or e-mail
• to send you magazines, details of upcoming events or other relevant information
• to make available the monthly blog
• to enable you to participate in the King’s seed scheme.

The data will also be used by the committee for the Allotmenteers Liability Insurance offered by the National Allotment Society. The data will be forwarded to the National Allotment Society who will store it securely. The National Allotment Society will only send a member’s details to the company providing the insurance in the event of a claim.

Time frame data stored: Data will be kept for two years after termination of membership.

Sharing data: Your data will be shared with Kings Seeds, The National Allotment Society and the National Allotment Society’s insurance provider in the event of a claim.

Member rights: You have the right to have your name removed from the list, to obtain all details held about you, to have your history deleted, to change your details and to complain to the Information Commissioner’s Office. Please inform the Treasurer if you wish to exercise any of the above rights.

Consent: The Association is required to hold evidence of your consent to its holding of the contact information. Submission of a membership application form, including membership renewal using the seed scheme form, will be considered to be your consent to our storing the information you have given and for us to contact you to send you information related to the Association’s activities. You should keep a copy of your renewal form along with a copy of the Association’s Data Protection Statement.

May 2020